Careers

We are looking for a new conveyancing secretary! The successful applicant may also be asked to provide secretarial support to various departments. The departments can change depending on our needs from time to time thus this role is both challenging yet exciting. Departments include Wills & probate, Family Law, Business Law, Commercial & Residential Property, Dispute Resolution, Employment. Key Responsibilities and Duties include:

• Word processing / typing and collating correspondence and other documents from audio / digital dictation, amending and formatting documents quickly and accurately – minimum of 65wpm required.
• Digital Dictation.
• Taking messages and relaying accurately to appropriate person(s).
• Creating and amending legal documents.
• Receiving and sorting incoming mail where required.
• Scheduling files for archiving and retrieval of files from storage.
• Working as part of a team to ensure that effective secretarial cover is maintained.
• Ensuring compliance with quality standards and the firm’s policies in general.
• Other support services including taking minutes of meetings and initiating and replying to correspondence on routine matters.
• Maintaining diary systems for fee earners, arranging booking meetings.
• Organising travel arrangements and any other ad hoc duties as and when required.
• Ability to cover for absence secretarial staff and their duties

Person Specification

• Good secretarial skills
• Ability to communicate with people at all levels.
• Enjoy working in a busy environment.
• Commitment to the success of the firm.
• A spirit of co-operation and a positive ‘can do’ attitude.
• Good spelling and grammar.
• Excellent English verbal and written communication skills are essential including the ability to relate to people at all levels.
• Ability to prioritise, excellent organisation and administrative ability.
• Ability to use initiative and to work well under pressure / to deadlines.
• Good Team player.
• Professional telephone manner and the ability to take messages effectively and efficiently.
• Ability to multi-task.
• Personable, but high professional.
• Proficiency in all Microsoft office packages & knowledge of case management systems
• Flexibility to work outside normal office hours may be required from time-to-time

Please contact Lorraine Whitfield for more information.